Planning a Tented Wedding in Upstate NY: What No One Tells You
Tented weddings are stunning. They’re personal, customizable, and full of charm. But they also require a lot more planning than most couples realize. If you’re dreaming of an outdoor celebration in the Hudson Valley, Berkshires, or Upstate New York, this post is your must-read guide to what actually goes into making a tented wedding seamless.
What Makes Tented Weddings So Special?
A tented wedding gives you complete creative control. You can choose your location, design the layout, and create an event that feels truly like you. But with that flexibility comes more responsibility. Unlike a hotel or ballroom, a tent is a blank canvas, you’re building the venue from the ground up.
What Couples Don’t Expect (But Should)
Here’s what most couples aren’t told before they book that gorgeous field or historic estate:
1. You’re not just booking a tent, you’re building an infrastructure.
You’ll need power, restrooms, lighting, flooring, catering prep space, parking plans, and waste removal. The more remote the property, the more you need to bring in.
2. Weather prep isn’t optional.
You need a plan for rain, heat, wind, and mud — sometimes all in the same weekend. Sidewalls, heaters, and flooring can make or break your guest experience.
3. Tented timelines are tighter.
Setup often starts a day or two early and teardown happens fast. Your planner needs to coordinate with all vendors (tent, rentals, catering, florals, etc.) to keep everything on track.
4. Permits may be required.
Depending on the town or county, you may need event permits, tent permits, or proof of insurance. Don’t assume the rental company handles this — they often don’t.
What We Handle (So You Don’t Have To)
At Curora Weddings, tented weddings are one of our specialties and for good reason. We know how to manage the extra layers that come with outdoor events, including:
Working closely with your rental company and tent vendor
Creating a detailed layout and timeline that accounts for vendor needs and guest flow
Communicating with local officials about noise, parking, and permitting
Building backup plans that don’t feel like afterthoughts
Helping your guests feel comfortable, no matter the weather
Real Talk: Is a Tented Wedding Right for You?
If you love the idea of being outdoors, hosting something custom and personal, and don’t mind some logistics, then yes, a tented wedding can be completely magical. Just make sure you have the right team in place.
If you’re unsure or feeling overwhelmed, that’s normal. A quick consult can help you see the big picture and understand what to expect.
Planning a tented wedding and not sure where to start?
Let’s talk about your location, vision, and how we can help make it effortless.
→ Book your free consultation
